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Family Day in the park

 

Family day in the park 

 

Objectives: To promote awareness of the Elks in by putting on a charity fundraiser that involves the whole community and of course having fun with your family. Time Frame: 1. Pick a date either in the spring or the early fall depending on what happens in each different community. Alternate dates should also be included in case of inclement weather and or conflicts. 2. Then the time frame it should run. Start at 11:00 am and run until 2:00 pm or if you want it later in the day start at 4:00 pm and run until 7:00 or 8:00 pm Resources: 1. City, Town or Village office that project will be held in 2. Local Grocery Stores, Businesses 3. Advertising venues 4. Volunteers 5. Insurance requirements Steps: Committee appointed to organize and manage the event. Budget – After committess have been appointed then a budget should be determined based on approximately how many people could possibly be attending. Once you have your budge then you can look at alternatives to help with expenses such as maybe assistance from the grocery stores, other businesses in town, etc. Admission Cost - Then a decision would have to be made on the cost per person/child or is it going to be a donation towards the charity that is being sponsored. If this is going to be a charity fundraiser then make sure that this is mentioned in all of your advertising and or requests. Venue Requirements - Contact the city, town, village or hamlet office to find out if a permit is required to hold this event.  

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Grey Cup Party

 

Grey Cup Party 

OBJECTIVES: 1. A social event for members and invited guests. 2. Potential source of new members. 3. Potential fundraiser. 4. A one day project, requiring 4-6 members. 5. A chance to partner with another group. TIME FRAME 1. Grey Cup Day 2. 1 to 2 hours prior to the start of the game, to 1 to 2 hours after the game. RESOURCES: 1. Elks Hall or meeting room to accommodate members and guests. 2. 1 or 2 Televisions (depending on crowd size) 3. Kitchen/Bar facilities. 4. Cars and drivers for drive-home service. (Could be arranged with another group) STEPS: 1. Decide what the lodge will provide for snacks/lunch/supper or will event be pot-luck? 2. Make necessary arrangements as per the decision made. 3. Decide if the lodge will operate the bar or will event be BYOB. 4. Decide if lodge will absorb all costs, or set appropriate admission fee. 5. Invite all lodge members and any guests (potential members) with details. 6. Insist on members and guests using the drive-home service provided.  

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Highway Cleanup

 

Higway Cleanup 

OBJECTIVES 1. The project is set-up as a fundraiser event a. "A" Rate (Urban Rate) - $100.00/km of highway right-of-way cleaned on both sides. This rate shall apply to all roadways within 16 kms of an urban center that has a population of over 5,000. b. "B" Rate (Special Area Rate) - $100.00/km of highway right-of-way cleaned on both sides. The department shall identify all Special Area roadways prior to clean-up registration day. The Minister's representative, may, at their discretion, deem a roadway to be a special area roadway due to an unusually high concentration of garbage. c. "C" Rate (Rural Rate) - $55.00/km of highway right-of-way cleaned on both sides, on all other roadways. 2. Designed to allow lodges to do it all themselves 3. Allows a lodge to partner with other community groups and to involve others. 4. Easy one day project to get members out and involved. TIME FRAME 1. The highway clean-up program is held annually on the first or second Saturday in May, as weather permits. 2. Clean-up hours are 7 a.m. to 5 p.m. only. 3. Registration deadline is April 15. 4. One day of Highway Clean up 5. A few hours to get it organized RESOURCES Alberta Transportation will provide: • safety manuals, • safety vests • garbage bags. • short training video • Supervisors handbook and organizational guide As well they will dispose of all the garbage. The lodge will need to provide: • 3 people per kilometer • Shuttle vehicle and driver to move participants to and from the clean-up location. • OIN Steps Actions to Prepare for Clean-up 1. Ensure that your group has the necessary liability insurance, if applicable. 2. Contact group members to obtain a commitment to participate. Participants must be 9 years of age or older. Supervisors must be 18 years of age or older. Have one adult for every two participants 9 to 14 years of age and one adult for every five participants 15 to 17 years of age. 3. Estimated number participants. 4. Estimated number of supervisors. 5. Estimate and sign up for a segment length that doesn't exceed the capabilities of your participants. 6. Provide a copy of insurance to your Alberta government representative. 7. Arrange training session(s) for all group participants. 8. Drive by the clean-up area and get information for training session(s). 9. Identify and record from the managing supervisor's worksheet the phone numbers of the emergency response organizations in your clean-up area (police, fire department, ambulance, etc) including the name and number of your Alberta government representative. 10. Recruit shuttle driver(s) and vehicle(s). 11. Designate a first aid person who will be responsible for bringing a first aid kit. 12. Arrange for a meeting place on the day of clean up. 13. Conduct safety training session(s) for all group participants. 14. Pick up garbage bags, safety vests, and signs from your designated office of the Alberta government. Actions on Day of Clean up 1. Verify clean-up is proceeding on schedule. Phone the Alberta government contact number to confirm. 2. C heck that signs are up on a stretch of highway that you will be cleaning. 3. D distribute Supervisors Worksheet. 4. Get together at the pre-arranged meeting place before starting the clean-up. Review safety rules and procedures, and vehicle and shuttle safety. 5. Make sure the first aid person has brought the first aid kit and that everyone knows who the first aid person is. 6. Review specific procedures for crossing bridges, railway tracks, etc. 7. R mind shuttle operator(s) and supervisors to check that the safe clean-up and safe shuttle vehicle procedures are followed. 8. Remind participants that they must follow their supervisor's instruction at all times. 9. Hand out garbage bags, safety vests, and signs for shuttle vehicle. 10. Each participant must wear a vest.  

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Recycle Drive

Recycle Drive 

BACKGROUND In communities that require individuals to haul their recyclable material to a collection site, some do not have the means or physical ability to do so. OBJECTIVES 1. To involve members within the lodge. 2. To provide a service to the community. 3. Potential fund raiser. 4. A one day project that could be held annually or semi-annually. 5. A chance to partner with others in the community. TIME FRAME 1. On a day that the local recycling facility is open. 2. Perform pick-up and delivery during the hours the facility is open. RESOURCES 1. 2-6 individuals with the physical ability to lift and load/unload material. 2. 1-2 vehicles capable of hauling material. 3. The local recycle depot. 4. Advertisement in community paper. 5. Information on recycling can be found at http://www.albertarecycling.ca STEPS 1. Decide what will be collected for recycling. E.g.: Paper, cardboard, metals, glass, bottles, or electronics. 2. Make arrangements with the depot for the date chosen. 3. Organize workers and vehicles. 4. Advertise the service in community paper, neighbourhood posters. 5. Decide if lodge will charge for service, accept donations. 6. Make inquiries of metal and electronics recyclers in your area as payment for delivery to their business sites may be possible.  

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Tree Planting Project

 

Tree Planting Project 

PROJECT NAME: Greening Canada's School Grounds OBJECTIVES: 1. To provide a simple project for an Elks Lodge that can be completed in a very short period of time and which will provide a lasting legacy to the community. 2. To involve youngsters and their families of our community to showcase Elks. TIME FRAME: 1. Initially, this project will involve meetings with school teachers, the school board and the Lodge. Once the commitment from these groups has been obtained, most of the work can be completed over the winter months and the project completed one day in the spring - organization is key. A commitment must be made for the planting of the trees within one year of funding approval. RESOURCES: 1. There is a total of $10,000 available from Tree Canada with a minimum of 50% matching funds to come from a Lodge, most of which could be raised through fund-raising involving the stakeholder groups. In-kind contributions (e.g. labour) not exceeding 25% of the total program costs can be used towards the cost of the project. STEPS: 1. Determine where the trees will be planted. Be sure that you contact the School and School Board to get their approval as they will be the ones to continue with the maintenance once the project is completed. 2. Check to see if there are smaller groups (maybe the Scouts, Girl Guides, Parent Advisory Group) that you would normally provide funding to and who may be interested in coming in on such a project. A local Royal Purple Lodge may also be interested in working with you by providing some funding, workers or lunches for the work crews. 3. Get the staff and students involved by photographing and charting the area to be planted and mapped. This could be incorporated into a school science program. 4. Find out what is wanted in the area you have identified for this project. These people have to be happy with the concept as they are the ones who will care for and respect the trees. They will be the caregivers of the trees and help reduce vandalism. 5. Prepare a landscape plan and obtain approvals for your plan. The plan does not have to be elaborate but if you have someone in your community with the expertise, ask if they will contribute their time to a community project. 6. Apply for the Tree Plan grant. The application form looks quite daunting at first but if good planning is done, it is really quite simple. There are also people in communities who have completed grant applications and would possibly offer their services. 7. Break the plan into steps - fundraising, etc., all with small goals. For example, if you choose to host a community pancake breakfast, ensure that in all your advertising, you state why the funds are being raised. Make sure your posters have photographs and details of your proposed project. Of course, your stakeholder groups should provide manpower - set-up, cooking, cleaning - they are the ones who will benefit and most Lodges do not have a great number of members to do this on their own. 8. Implement the project and determine who will plant the trees (safety first) but make sure that the stakeholders are involved. For example, the adults can dig the holes, older students can plant the trees, and the younger ones can fill in the holes and water the trees. Have a sign which includes the stakeholder groups ready to be erected on the final day to thank those involved. 9. Make sure you invite the media on the day the planting is being done. Once the planting is completed, serve a simple lunch (hot dogs and hot chocolate) to all involved with the project. WHERE TO GO FOR ADDITIONAL INFORMATION: 1. Greening Canada's School Grounds - http://treecanada.ca  

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Feeding the Homeless

Feeding the Homeless 

Time Frame 1. Pick a date either in the spring or the early fall depending on what happens in each different community. Alternate dates should also be included in case of inclement weather and or conflicts. 2. Then the time frame it should run. Start at 11:00 am and run until 2:00 pm or if you want it later in the day start at 4:00 pm and run until 7:00 or 8:00 pm Resources 1. City, Town or Village office that project will be held in 2. Local Grocery Stores, Businesses 3. Advertising venues 4. Volunteers 5. Insurance requirements  

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