HOW DOES THE ALBERTA ELKS FOUNDATION WORK

 

Administration


- The Foundation is administered by a Board of Trustees elected at the Annual Meeting during the Annual Association Conferences.The Board consists of five (5) elected Trustees from the Alberta Elks Association. From this board is selected a Chairman and Vice Chairman. No Trustee shall serve more than three (3) consecutive terms.The Secretary-Treasurer shall be appointed annually by the Board of Trustees.

The Duties of the Trustees are:


• To take charge of and the direction of its affairs and shall be the governing body of the Foundation between the Annual Meetings of the Foundation. They shall perform such other duties as may be necessary to protect the interest of and promote the objectives of the Foundation.
• Control all finances and recommend ways and means of raising funds to defray the expenses of the Foundation and report all its acts to the next Annual Meeting.
• Submit a report to the Annual Meeting, of its activities during the term of office and a Financial Report of the previous twelve months.

 

How does the Foundation get its Funds:


• Donations from lodges and individual members of both Orders.
• Outside fund raising (i.e.) Raffles, Casino's etc.
• Donations of Tabs and other recyclable materials which are sold for cash.
• Interest generated by the investments of funds.


General Grant Procedures:

 

All applications must be prepared and sponsored by a member lodge of the Elks or Royal Purple Elks within the jurisdiction of the Alberta Elks Association..
All applications for grants shall be made on the forms prescribed as issued by the Board of Trustees.
Any application of $2,000 or less may be considered by the Trustees at any time of the year and granted if deemed appropriate. Any application exceeding $2,000 must be submitted to the Secretary-Treasurer of the Board and must be received at least thirty (30) days prior to the date of the Annual Meeting to be eligible for consideration by the membership at the meeting.
Financial assistance to a lodge project will be limited to not more than the Lodge financial contribution to the project and shall not exceed $3,000.00 per project. The Board of Trustees will have the authority to consider extenuating circumstance in regard to this regulation if requested by a lodge making an application.
Applications for funding assistance on continuing specific projects will be considered only once in any three (3) year period.


Tabs for Tots:


Collection of pull tabs from beverage cans and other donated metals are sold and turned into cash by the Foundation and is also supported by direct donations from the Lodges within the boundaries of the Alberta Elks Association.

Collected funds are utilized to purchase specialized equipment for delivery rooms, nurseries, and paediatric wards of regional hospitals and health units. All equipment remains as the property of the Alberta Elks Foundation and is on long term loan to the recipients.
All applications must be prepared and sponsored by a member lodge of the Elks or Royal Purple Elks within the jurisdiction of the Alberta Elks Association. All applications for grants shall be made on the forms prescribed as issued by the Board of Trustees.
Applications will be considered once per year at the time on the Annual Meeting. All applications must be to the Foundation Secretary-Treasurer by May 1st to be considered by the Trustees.
Due to the limited funds available the Trustees shall endeavour to process applications in a manner to provide equitable distribution over the jurisdiction of the Foundation,

 


Disaster Assistance:


Provide of immediate financial assistance to families who experienced a disaster by fire, flood or other means resulting in the loss of personal belongings. Grant from the Foundation must be matched by the Lodge submitting the application.
Immediately after a disaster striking a family a Lodge Secretary may contact the Foundation Secretary-Treasurer for the processing of a cheque for $500.00. The cheque will be sent to Lodge with appropriate forms to be filled out and returned.
Applications may be made at any time of the year.
The guidelines above are highlights from the regulations governing grant applications; for further information please contact the Foundations Secretary-Treasurer.


Special Project of the Foundation:



I.S.T.A.R. (Institute for Stuttering Treatment and Research)
" Located at the University of Alberta in Edmonton and a satellite clinic in Calgary.
" Mandate is to treat stuttering in children and adults through a long term therapy and rehabilitation program.
" Follow-up is provided through refresher clinics.
" For further information contact http://www.istar.ualberta.ca/
" Supported by annual grants from the Alberta Elks Foundation and Elks/Royal Purple Fund for Children.
" Also supported by direct donations from Alberta Elks and Royal Purple Lodges as well as individuals.
" Subsequent financial assistance for clients can be obtained by having the local lodges make application through the regular grant application procedure.
" The Alberta Elks Foundation became founding donors in 1985. Other long term donors have supported ISTAR but it is the Elks and Royal Purple Elks that are still the major contributors. The Elks and Royal Purple Fund for Children have also been supportive of the ISTAR Program with support of the position of "Elks Clinician" as well as other contributions. Since 1985 over 1.8 million dollars has been donated from all Elks and Royal Purple sources.
" In June 2003 The Alberta Elks Foundation set a project target of $1.5 million for an ISTAR New Home project. Over the years since then project has evolved into the new home being included in new construction on the University of Alberta campus. June 2007 at the Annual Meeting members voted to convert the building project to a Futures Fund. This renewed project retains the target of $1.5 million but allows the flexibility to provide long term stability for ISTAR.

 

Awards of the Alberta Elks Foundation



We currently have four trophies given each year at the Annual Meeting to recognise the outstanding efforts of our member Lodges in the support of our programs.

THE BILL HILZ PLAQUE

is awarded to the Lodge making the largest single contribution to the Foundation. All ELKS and Royal Purple Elks lodges within the jurisdiction of the Alberta ELKS Foundation will be eligible.

THE BOB MANNING PLAQUE

is given to the Lodge making the highest per-capita overall cash donation to the Foundation. All ELKS and Royal Purple Elks lodges within the jurisdiction of the Alberta ELKS Foundation will be eligible.

ALBERTA ELKS FOUNDATION TOTAL CONTRIBUTION AWARD

is a trophy to be awarded to the combined District that has made the highest total contribution to the Tabs for Tots program each year.
a) The criteria to be used to determine the winner is as follows:
i) The competition will be inter-district and will be the combined totals of all contributions of the ELKS and Royal Purple Elks lodges in the district.
ii) The trophy will be awarded based on the total cash value of the tabs and all other metals contributed as well as all cash donations.
iii) The fiscal period will be from May 16 to May 15 of each year
iv) All ELKS and Royal Purple Elks lodges within the jurisdiction of the Alberta ELKS Foundation will be eligible.

TABS FOR TOTS AWARD

is a trophy to be awarded to the combined District that has made the highest total contribution of tabs to the Tabs for Tots program each year.
a) The criteria to be used to determine the winner is as follows:
i) The competition will be inter-district and will be the combined totals of all contributions of the ELKS and Royal Purple Elks lodges in the district.
ii) The trophy will be awarded based on the total weight/cash value of the tabs contributed.
iii) The fiscal period will be from May 1 to April 30 of each year.

All ELKS and Royal Purple Elks lodges within the jurisdiction of the Alberta ELKS Foundation will be eligible.